Using Table to Control Header and Footer in Word – Part II (Word 2013)

In my previous tutorial, you have learnt how to control the header section of a document that involves text and image. Now let’s learn how you can easily do the same for the footer section. In this example, the footer does not contain any image. It is more of controlling the alignment of three separate blocks of elements, i.e. the filename, copyright notice and page numbering.

In Part II of this tutorial, let’s focus on the footer:

1.  Double-click in the footer area so that it becomes editable.


2.  On the Insert tab, click Table. Move your cursor over the grid until you highlight three columns and one row.


3.  A table of three columns and a row is inserted into the footer.


4.  Enter the filename in the first column of the table, followed by the copyright notice in the middle column. All text are aligned to the left by default. We’ll look into the formatting later on.


5.  Place your cursor in the last column. On the Insert tab, in the Header & Footer group, click Page Number. From the submenu that appears, click Current Position and select the page number format that you like. In this example, I’ve chosen Page X of Y, Bold Numbers.


6.  The page number is inserted into the last column.


7.  Let’s adjust the formatting and alignment. Click the table move handle to select the table.


8.  On the Home tab, select Arial and select 8 as the font size. This will change all of the text in the table to Arial with 8pt.


Note: You can select any font type and size as you like (it has to be smaller of course!). The above is just an example of what I normally choose.


9.  There’s no need to adjust the alignment in the first column since it is already aligned to the left, so we’ll leave it as it is. Place your cursor in the middle column. On the Home tab, click Center in the Paragraph group.


10.  The copyright notice is now aligned to the centre.


11.  Place your cursor in the last column. On the Home tab, click Align Right in the Paragraph group.


12.  The page number is now aligned to the right.


13.  Let’s work on the border. Click the table move handle to select the table. When the Table Tools appear on the ribbon, click the Design tab and select Borders and Shading in the Borders group.


14.  The Borders and Shading dialog box appears. Pick a colour from the Color Palette based on the company or project theme, or you can leave it as black by default.


15.  In this example, I chose a custom red colour. Note how the border line of the colour changes in the Borders group.


16.  Click on the lines that you want to get rid of in the Preview area so that only the top border line is visible. Click OK when done.


Note: The green arrows as shown above indicate the specific lines that you should click on to make it disappear.

17.  The top border line is now visible. However, the line appears too close to the text. Let’s adjust the spacing!


18.  Click the table move handle again to select the table. On the Page Layout tab, increase the spacing in Before. In this example, I’ve increased the spacing by 6pt.


19.  Voila! You now have a well-balanced footer in your document!


That wraps up Part II of the tutorial. If you think this tutorial is useful, please share! Got a question or better suggestion? Comment below!

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