Sort Table (Word 2007) – Part I

You can sort a table in Word, not just in Excel! You don’t have to cut and paste, or retype and rearrange the rows. Yes, it is that simple! Let’s explore these basic sorting functions in Word over a series of three tutorials.

Sort Text in Alphabetical Order

You can alphabetically sort a table in ascending or descending order. Take a look at the sample table below. Now, let’s sort them in ascending order!



1.  Place your cursor anywhere in the table. Alternatively, click the table move handle  on the top left hand corner of the table (this handle will automatically appear when you move the cursor over the table).


2.  Select the Layout tab and click the Sort button from the Data group.


3.  The Sort dialog box appears. By default, the text Name is displayed in the Sort by dropdown list because the table captures the text of the first column in the table.


4.  To sort the column in ascending order, i.e., A to Z, select the Ascending option.

5.  Leave all other default settings as they are. Click the OK button. The table is now sorted in ascending order.


 Note: You can also sort the column in descending order, i.e., Z to A, by selecting the Descending option in Step 4.


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