The Easier Way to Embed Email Object (Word 2007)

SJNSBEFW3UV6A reader sent an email to me, asking if there is a simpler method to embed an email message (Outlook) into a document and rename the Outlook icon, rather than following through the detailed steps in my previous posts (part one and part two). I did a few experiments, and turns out that there is a simpler way but it yields a different outcome when it comes to renaming the icon, and it all depends on your method of copying and pasting the Outlook email.

Method 1

1.  First, copy the email message from your Outlook inbox and place it into a folder (refer to my previous post in Step 1, using either one of the options).

2.  In the same folder, right-click the email message and select Copy from the pop-up menu.

sim_outlook1

3.  Now, in the Word document, place your cursor in the first row of the Attachments column (note that I reuse the sample table from my previous post).
emailmsg_w1

4.  Right-click inside the table cell and select Paste from the pop-up menu.

sim_outlook2
5.  The Outlook icon instantly appears, with the default caption Just an Example 1.msg.

6.  To rename the caption, right-click the icon and select Packager Shell Object Object from the pop-up menu. Select Rename Package from the submenu that appears.

sim_outlook3

7.  A Rename Package dialog box appears.

Option 1

a.  In the Label textbox, delete the previous caption and type in the description that you want and click the OK button.

sim_outlook4

b.  The caption will look like this:

sim_outlook5

The icon displays both the caption and the filename of the email object, which includes the extension .msg.

Option 2

a.  In the Label textbox, type in the description that you want without deleting the extension .msg and click the OK button.

sim_outlook6

b.  The caption will look like this:

sim_outlook7

 

With this method, we could not get rid of the extension .msg despite the two ways of renaming the caption.

Method 2

1.  Copy the email message from your Outlook inbox by:

a.  Pressing both Ctrl and C buttons on your keyboard on the selected email message.

emailmsg_o1

OR

b.  Clicking Edit from the menu bar and select Copy on the selected email message.

emailmsg_o3

2.  Now, in the Word document, place your cursor in the first row of the Attachments column (note that I reuse the sample table from my previous post).
emailmsg_w1
3.  Right-click inside the table cell and select Paste from the pop-up menu.

sim_outlook2

4.  The Outlook icon instantly appears, with the default caption Just an Example 1.msg.

sim_outlook8

Now, if you try to rename the icon by following the steps in Method 1 above, it does not work. The caption will remain as Just an Example 1.msg.

Conclusion

  • If you do not want the extension .msg to appear in your caption, well, I guess you have to go through the detailed steps here and here.
  • If you do not mind that the caption appears with the extension, then Method 1 above will be suitable.
  • If you do not even bother about changing the caption at all, then Method 2 above will be your ultimate choice.

 

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