How to Get Rid of Markups and View the Document as Final (Word 2010)

Have you came across a document that opens up a dizzyingly view of red markings and balloons all over the place such as this one?

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Well, these red markings simply show the changes that you (or the previous authors) have made to the document and it was saved with the Track Changes feature turned on. If you would like to view the document as final without getting woozy every time you reopen it, you need to accept/reject the changes made, turn off the Track Changes feature and save the file. Here’s how:

1.  Open the document and review all the changes and comments. To accept the changes, follow Step 2 below. To reject the changes, follow Step 3 below. To delete the comments, follow Step 4 below.

2.  Click the Accept button under the Changes group from the Review tab.

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  • Accept and Move to Next: Accept the current change and move on to the next change
  • Accept Change: Accept the current change only without moving on to the next change
  • Accept All Changes in Document: Accept all of the changes in the document at once

3.  Click the Reject button under the Changes group from the Review tab.

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  • Reject and Move to Next: Reject the current change and move on to the next change
  • Reject Change: Reject the current change only without moving on to the next change
  • Reject All Changes in Document: Reject all of the changes in the document at once

4.  Click the Delete button under the Comments group from the Review tab.

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Note that at first, the Delete button looks like it is disabled. Just click the mini arrow at the bottom of the Delete button.

  • Delete: Delete the current comment (you have to select the comment balloon first, otherwise this option is disabled)
  • Delete All Comments in Document: Delete all comments in the document at once

5.  After you have performed Step 2, 3 and/or 4, turn off the Track Changes feature by clicking on the Track Changes button once. You will see that the button is no longer highlighted or “pressed”.

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6.  Save the document as a new version. That’s it!

Note: Turning off the Track Changes feature without accepting/rejecting the changes will temporarily remove the markings from the current view but you will see these markings again when you reopen the document.

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2 Responses to How to Get Rid of Markups and View the Document as Final (Word 2010)

  1. Lynn Brown says:

    Hello,

    Do you know of a way in Word 2010 to unselect “Accept and move to next” so just the latest change is accepted? I’m working in a document with many footnotes, and if I just click accept, it bypasses the notes that must be updated at the bottom of the page. I’d much prefer to accept the current change and stay on the same page.

    • perrinator says:

      Hi Lynn, good question! To stay where you are at when accepting a change, click the mini arrow at the bottom of the Accept button to reveal more options. Then, select Accept Change. That should be it! Let me know. :)

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